Organisation of an event is similar to conducting an orchestra full of players that are as complex as they are passionate.
Running an event generally requires meticulous organisation and coordination of many people. So much so that it is rare for one person to organise an event all on their own. Even though an event progresses under the leadership of a project manager or event director, its realisation is often the result of teamwork.
Efficient management of backwards planning, ensuring it is respected, and even distribution of tasks are essential.
Augure can make a practical difference here by helping to simplify this coordination. Thanks to our software, it is easy to follow the progress of the various stages, incorporate deadlines and reminders, assign tasks to various people, and monitor all this. Each team member can see how tasks are proceeding in their own area and benefit from a global view of how the event is progressing overall, in order to contribute more effectively.
As well as ensuring progress through the consecutive stages of an event, organisers must at the same time keep abreast of the various cross-cutting issues that need to be addressed, without falling behind on either task.
Planning this precisely, and ideally as early as possible, helps all aspects of the event run as smoothly as possible and avoids the many risks of error.
Through its collaborative, straightforward and easy-to-use tools, Augure ensures smooth and dependable management of events, every step of the way, from preparation to follow-up.
This predetermined plan can, of course, be adapted over time, given that the events business, by nature, has a great capacity to adapt in the face of relatively predictable circumstances. However, the more potential complications – such as the risks inherent in the events business in general, or relating to the actual event (venue, participants, service providers, date, guest/visitor profile, staff members, etc.) – are considered in advance, the more unnecessary scares and additional sources of stress are avoided.
Bear in mind also that an event is rarely managed purely in-house. It almost always involves numerous service providers; e.g. venue, catering, entertainment, music, hosts, lighting, décor, transport, audiovisual production, travel arrangement, accommodation, design, security, furniture, technical equipment, etc.
Efficient coordination of all these is at the heart of event success. And, as previously mentioned, all can be fully incorporated into event management using the Augure tool. It is possible to see which partner has been chosen to provide which service, their contact details, what stage the arrangements are at in terms of who needs to provide what to whom (reference, contract signature, finalising details of services to be provided, tests, castings, delivery, etc.) and within which timeframe (with reminders, if necessary), including finance.