Manage invitation responses

Augure has incorporated different functionality into its software to help users better manage responses and monitor registrations.

Our tool manages responses, offering instant tracking in real time as registrations come in. As time goes on, this allows you to prompt participants that have not yet responded.

Depending on which method you choose, Augure can be updated over time based on straightforward invitee responses by return of email; in general, however, it is more efficient and easier to use the Augure function of an RSVP form incorporated directly into the invitation. In this way, the software processes all the responses automatically, whether they are negative, positive or undecided.

Another advantage of Augure is that it can easily interface with other systems; for example, it is often useful to be able to link directly to a ticketing system. This makes things easier for invitees by giving them access to ticketing from the moment they receive their invitation, in order that they can secure their place, and for you by providing a global overview of the number of registrations over time.

Another important point to bear in mind in terms of response processing is that an invitation will often be for two (or more) people. To manage numbers on the day effectively, including issuance of badges, you will need to know this information in order to link registered attendees with those accompanying them.

Finally, certain invitees may have a more specific status, such as journalists or VIP guests. These invitees require premium passes or badges, which must be taken into account when collating responses, particularly if they have extra, specific requirements (transport, catering, accommodation, advance meeting, etc.).

Issue badges and welcome invitees

Using the information collected from the responses, Augure can issue badges in order to help with the arrival of invitees on the day.

You may choose what information to include on these, but it will undoubtedly feature the standard details (surname, first name, company). While these are often indicated prominently, it is also possible to incorporate other types of information.

Incorporation of a QR code, for example, means that the presence of an invitee is registered automatically. This process can, accordingly, enable you to extend the experience by sending the attendees a thank-you mail or photos or videos taken during the event.
A QR code can also be very helpful in identifying those who respond positively to an invitation but ultimately do not attend, thus helping you to better target the invitees to your next event.