Last Updated: April 14, 2021
When we refer to users (“Users”) we mean all individuals who use the Service, including those users granted access to the Service via their employer or another company (“Customer”).
Publisher℠ (the Service) allows Users to manage their journalist and influencer database, send them relevant information, manage events or product placements of all types, and measure the impact of their communication campaigns through media and social media monitoring. The Service provides Users with an access to Influencer Search Engine which allows them to identify the most relevant contacts for their campaigns.
Updates in this version of the User Policy reflect changes in data protection law. In addition, we have worked to make the User Policy clearer and more understandable.
To find more quickly the information you are looking for, please look at our table of contents:
Please read this statement carefully to understand our policies and practices regarding your information and how we will treat it.
This User Policy covers the treatment of personal data (“Personal Information”) gathered when you are using or accessing the Service. This User Policy also covers our treatment of any Personal Information that our business partners share with us or that we share with our business partners.
This User Policy does not apply to the practices of third parties that we do not own or control, including but not limited to any third party websites, services and applications (“Third Party Services”) that you elect to access through the Service or to individuals that we do not manage or employ. While we attempt to facilitate access only to those Third Party Services that share our respect for your privacy, we cannot take responsibility for the content or privacy policies of those Third Party Services. We encourage you to carefully review the privacy policies of any Third Party Services you access.
In addition, a separate agreement governs delivery, access and use of the Service (the “Service Provider Agreement”) and the processing of Customer Data.
What Information Do We Collect and Receive?
The information we gather enables us to personalize, improve and continue to operate the Service. In connection with certain aspects of the Service, we may request, collect and/or display some of your Personal Information. We collect and receive Data and other information in different ways:
- User Data or Account Information.Users routinely submit User Data to Augure when using the Service.
When we create an Account for you, you will provide us information that could be Personal Information, such as your username, password, email address. You acknowledge that this information may be personal to you, and by creating an account on the Service and providing Personal Information to us, you allow others, including us, to identify you and therefore may not be anonymous. When you use Publisher, you may be able to change any of the details you provided in your Account settings (if you have the appropriate access rights). If you are not an Administrative user for your account, the same data about you may be provided by a colleague or other third party. We may use your Contact Information to send you information about our Service. You may unsubscribe from these messages using directly the unsubscribe link on the messages. Although we reserve the right to contact you but only when we believe it is necessary, such as for account recovery or security purposes.
- Other information. Augure also collects, generates and/or receives other information
- Google User Data. If you use the MailTo Module, we may collect the following data from Google’s API:
- User’s info profile (avatar and User’s first and last name)
- User’s info email
- List of user’s Googles Calendars and user’s Google Tasks
I. Usage Information:
- IP address information and other information collected automatically
We automatically receive and record information from your web browser when you interact with the Service, including your IP address and cookie information.
Generally, the Service automatically collect usage information, such as the number and frequency of visitors. We may use this data in aggregate form, that is, as a statistical measure, but not in a manner that would identify you personally. This type of aggregate data enables us and third parties authorized by us to figure out how often individuals use parts of the Service so that we can analyze and improve them.
As with most websites and technology services delivered over the Internet, our servers automatically collect information when you access or use our Service and record it in log files. This log data may include the Internet Protocol (IP) address, the address of the web page visited before using the Service, browser type and settings, the date and time the Service were used, information about browser configuration and plugins, language preferences and cookie data.
We collect log information (IP addresses or users’ information) for different reasons like:
– Detecting or preventing fraud, and unauthorised access;
– Help users and address their needs while using the platform;
– Help users to know who did what and when;
– Keep improving our product in terms of features scope and security needs.
We collect statistical information about how both unregistered and registered users, collectively, use the Service (“Aggregate Information”). Some of this information is derived from Personal Information. This statistical information is not Personal Information and cannot be tied back to you, your Account or your web browser, unless you give us the explicit agreement to do so.
We collect content that has been made publicly available on the Internet (including Personal Data) for monitoring purposes. Such content is accessed and used by us. Such content is also maintained, accessed and used by Users on the Publisher platform in connection with our provision of the Service.
We also contract directly with external providers (Media Database providers) to gain access to their information (including Personal data) that could be then included to the Contact database of the Customer. When you are using contacts originating from Media database providers within the Service, the Media Database provider is Data Controller of their personal data and Augure is Data Processor.
In the course of using our Service you may also provide us with personal information about third parties, in particular information regarding Contacts that we do not hold. You may also choose to supplement or enrich with your own information contacts originating from our Influencer Search Engine or third-party Media Database providers. In this case, Augure is a Processor of this data and you, as a User, are the Controller as we store your Contact Information, but you decide and are responsible for what happens to this data.
II. Cookies Information:
Our cookies might, contain Personal Information (IP address), but we do not combine the general information collected through cookies with other Personal Information to tell us who you are.
As noted, however, we do use Session Cookies to help us track internet usage as described below. Session Cookies are temporary (maintained for 24 hours) and deleted from your machine when your web browser closes. This Cookies helps us to identify that your web browser has accessed aspects of the Service which then enable us to propose access to the last consulted pages or last chosen filters.
If you do not want Cookies to be dropped on your device, you can adjust the setting of your Internet browser to reject the setting of all or some Cookies and to alert you when a Cookie is placed on your device. For further information about how to do so, please refer to your browser ‘help’ / ‘tool’ or ‘edit’ section or see www.allaboutcookies.org. Please note that if you use your browser settings to block all Cookies (including strictly necessary Cookies) you may not be able to access or use all or parts or functionalities of our Service.
If you want to remove previously-stored Cookies, you can manually delete the Cookies at any time. However, this will not prevent the Service from placing further Cookies on your device unless and until you adjust your Internet browser setting as described above.
Below are pages describing these settings in more detail for each browser.
If you use multiple browsers (e.g. Internet Explorer, Google Chrome, Firefox, etc) you must repeat this procedure with each one, and if you connect to the web from multiple devices (e.g. from work and at home), then you will need to set your preferences on each browser on each device.
We strongly recommend that you leave cookies active, because they enable you to take advantage the most attractive features of the Service but this remains your personal choice.
For more information on the development of user-profiles and the use of targeting/advertising Cookies, please see www.youronlinechoices.eu if you are located in Europe or www.aboutads.info/choices if in the United States.
You are free to explore the Service without providing any Personal Information about yourself but some information may be collected automatically, and if some information, such as account details, is not provided, we may be unable to provide the Service.
How Do We Use the Data Collected?
Customer or User Data will be used by Augure in accordance with Customer or User instructions, including any applicable terms in the Service Provider Agreement and User’s use of Service functionality, and as required by Applicable laws.
IP Address Information:
We do not share Aggregate Information with partners, service providers and other persons with whom we conduct business.
User Profile Information:
User profile information including your username and other information you enter may be displayed to users to facilitate user interaction of the same company within the Service. We will not directly reveal user email addresses to external users.
Information Shared with Our Agents:
We employ and contract with people and other entities that perform certain tasks on our behalf and who are under our control (our “Agents”). We may need to share Personal Information with our Agents in order to provide products or services to you. Unless we tell you differently, our Agents do not have any right to use Personal Information or other information we share with them beyond what is necessary to assist us. You hereby consent to our sharing of Personal Information with our Agents.
Information Disclosed Pursuant to Business Transfers:
In some cases, we may choose to buy or sell assets. In these types of transactions, user information is typically one of the transferred business assets. Moreover, if we, or substantially all of our assets, were acquired, or if we go out of business or enter bankruptcy, user information would be one of the assets that is transferred or acquired by a third party. You acknowledge that such transfers may occur, and that any acquirer of us or our assets may continue to use your Personal Information as set forth in this policy.
Information Disclosed for Our Protection and the Protection of Others:
We also reserve the right to access, read, preserve, and disclose any information as it reasonably believes is necessary to (i) satisfy any applicable law, regulation, legal process or governmental request, (ii) enforce these Terms of Service, including investigation of potential violations hereof, (iii) detect, prevent, or otherwise address fraud, security or technical issues, (iv) respond to user support requests, or (v) protect our rights, property or safety, our users and the public. This includes exchanging information with other companies and organizations for fraud protection and spam/malware prevention.
Information We Share With Your Consent:
Except as set forth above, you will be notified when your Personal Information may be shared with third parties, and will be able to prevent the sharing of this information.
User’s Google Data. If you use the MailTo Module, we may collect data from your Google’s user account for the following usage:
- User’s profile: avatar and users first and last name.
This data is loaded after authentication is complete and refreshed every time we open change preference page on our application.
The usage is only for preview and nothing of it is stored in our database.
- User’s email:
We are using this information for preview in change preference page.
This data is stored in our database. This data is needed when we create appointment in Augure application.
The email is then packed in participants as an email, so that calendar service can identify participant as organizer of the appointment. The email is removed from database when user is logged out of the google account.
- List of user’s Google Calendars
This list is loaded so that user can specify which calendar will receive publication for creation, modification and deletion of calendar events. The calendar names are used just for preview on our change preference page and the only data that is stored in our database is calendar id.
we can publish creation of calendar event in specified calendar when we create appointment in our Augure application. We also publish modification and deletion of Augure appointment to corresponding event in specified calendar. The only data that is stored in our database is event id. This id is removed if we delete our appointment or if the user is no longer a participant in Augure appointment.
- List of user’s Google Tasks
Load the list of user’s task lists, so that user can specify which task list will receive publication for creation, modification and deletion of tasks.
The task list names are used just for preview in our change preference page and only data that is stored in our database is task list id.
The reason we didn’t used restrictive scope is because we need to publish creation, modification and deletion of tasks to specified task list. When we create task on our Augure application, then corresponding task will be created on specified list. Same will be done for modification and deletion of task in Augure application.
The only data that is stored from google task is the task id. This id is deleted after we delete Augure task.
Is Information About Me Secured?
We work hard to secure your Personal Information from unauthorized access to or unauthorized processing, alteration, disclosure or destruction of Personal Data we hold by taking appropriate Technical and Organisational Security Measures, having regard to the state of the technological development and the cost of implementing any measures where appropriate, for example, pseudonymisation and encryption of Personal Data.
Your Account information will be protected by a password for your privacy and security. You need to prevent unauthorized access to your Account and Personal Information by selecting and protecting your password appropriately and limiting access to your computer and browser by signing off after you have finished accessing your Account. Only you as a User and the Administrative user can change password.
We seek to protect Account information to ensure that it is kept private; however, we cannot guarantee the security of any Account information. Unauthorized entry or use, hardware or software failure, and other factors, may compromise the security of user information at any time.
We otherwise store all of our information, including your IP address information, using industry-standard techniques. We do not guarantee or warrant that such techniques will prevent unauthorized access to information about you that we store, Personal Information or otherwise.
Where it is likely that a breach results in a risk to the rights and freedoms of individuals, we will notify the relevant supervisory authority within 72 hours of the becoming aware of it. This information can be provided in phases to facilitate a fast and efficient reporting.
Where a breach is likely to result in a high risk to the rights and freedoms of individuals, we will notify those concerned directly with the following information:
- The nature of the personal data breach including, where possible:
- the categories and approximate number of individuals concerned; and
- the categories and approximate number of personal data records concerned.
- The name and contact details of the data protection officer or other contact point where more information can be obtained.
- A description of the likely consequences of the personal data breach.
- A description of the measures taken, or proposed to be taken, to deal with the personal data breach and, where appropriate, of the measures taken to mitigate any possible adverse effects.
The servers that store your data have appropriate administrative, technical, and physical controls that are designed to safeguard your data, including industry-standard encryption technology.
If you have any questions or concerns regarding security using the Service, please send us a detailed message to firstname.lastname@example.org. We will make every effort to answer your concerns.
Your rights under GDPR (for EEA residents)
Under the General Data Protection Regulation (GDPR), Users have the right to ensure:
- we process your data fairly and lawfully within the consent you have provided us.
- your data is accurate.
- your data is secure.
- ask confirmation of whether, and where, a Controller is processing Personal Data;
- ask us to provide details of the Personal Data we hold on you (information about the purposes of the processing, the categories of Data being processed, the categories of recipients with whom the Data may be shared, and obtain a copy of the Personal Data being processed (see the contact information below);
- know how long we keep your Personal Data;
- use your rights to erasure, to rectification, to restriction of processing and to object to processing, or to complaint to relevant authorities;
- obtain information regarding the source of the Data if the Data were not collected directly from you ; and
- obtain information about the existence of, and an explanation of the logic involved in, any automated processing that has a significant effect on you or other data subjects.
To exercise any of these rights, please contact us at email@example.com or by mail to Augure, 31-33 avenue de Wagram 75017 PARIS, Attention: Privacy. We will respond to your request to change, correct, or delete your information within a reasonable timeframe and notify you of the action we have taken.
How Long Do We Conserve Your Data?
Augure will retain User Data and Customer Data in accordance with a User’s instructions, including any applicable terms in the Service Provider Agreement and User’s use of Service functionality, and as required by Applicable Law. The Contact Information will be retained for the period needed to interact with User but no longer than 3 years after the last interaction and may be retained in an anonymised form thereafter. Which means you will not be able to be identified when the data is anonymised.
What Happens When There are International Data Transfers?
In some cases, we use suppliers located in various countries to collect, use, analyse, and otherwise process information on its behalf. It is our practice to require such suppliers to handle information in a manner consistent with our policies and applicable laws.
For transfers of personal data outside of the EEA, we are making sure that any of these transfers are supported by the strict legal compliance of our suppliers to the GDPR. When necessary, compliance can be achieved if suppliers use an approved certification mechanism such as the EU-US Privacy Shield. This framework was developed to establish a way for companies to comply with data protection requirements when transferring personal data from the European Union to the United States.
We also offer EU Standard Contractual Clauses (also called Model Clauses), to meet the GDPR requirements for our customers who operate in the E.U.
How do I Review or Change my Personal Data?
If you would like to review or change your Personal Data, we will deal promptly and appropriately with any inquiries unless we have to keep that information for legitimate business or legal purposes. However, if your requests are deemed to be excessive or complex a small fee may be charged and a time-period extension may apply.
You can contact us at: firstname.lastname@example.org.
How Can I Delete My Information?
Should you ever decide to delete some of your information you may do so by emailing email@example.com or your Account manager or directly on your user account. For example, usage log data can be purged by the Administrative User according to a specific period of time.
How Can I Delete My Account?
Should you ever decide to delete your Account, you may do so by emailing firstname.lastname@example.org or your Account manager. If you terminate your Account, any association between your Account and information we store will no longer be accessible through your Account.
Please note that we will need to verify that you have the authority to delete the Account, and activity generated prior to deletion may remain stored by us for the period of time needed for us to conduct audits, comply with (and demonstrate compliance with) legal obligations, resolve disputes and enforce our agreements.
How do you Protect Children’s Privacy?
Augure does not knowingly collect Personal Data from children under the age of thirteen (13). If you believe we might have any information from or about a child under thirteen (13), please contact us at email@example.com.
What Happens When There Are Changes to this User Policy?
Although most changes are likely to be minor, Augure will occasionally update this User Policy to reflect user and customer feedback about the Service changes and clarifications will take effect immediately upon their posting on this Site. Augure encourages you to periodically review this User Policy to be informed of how we are protecting your information and check for any changes. We have the sole discretion to modify this User Policy. If we make changes that materially alter your privacy rights, we will provide additional notice, such as via email or through the Service.
Do you have a Data Protection Officer?
Yes, if you would like to communicate with our Data Protection Officer, please email: firstname.lastname@example.org.
How to contact us?
If you have any questions or concerns regarding privacy using the Service, please send us a detailed message to email@example.com. We will make every effort to resolve your concerns.